The job descriptions are H.O.G.’s basic expectations, including specific reference to what is required of the chapter officers in the “Annual Charter for H.O.G. Chapters.” Any other tasks you take on as an officer should serve to make participation in the chapter more fun. For a more detailed description of these positions please ask any current board member and they will be glad to help.

     The chapters meetings are run mainly under Roberts’s rules in such agendas from all officers are expected in a timely manor prior to each meeting.

The following details the major duties assigned to each chapter officer.

Assistant Director
Responsibilities:
•Assists the sponsoring dealer and chapter director in upholding the “Annual Charter for H.O.G. Chapters”
•Assists the director as requested
•Promotes H.O.G. and the H.O.G. chapter to potential members
•Informs a chapter member of H.O.G. programs and benefits. The following officers should assist you in this function:
     LOH® Officer - Ladies of Harley program and LOH Motorcycling Memories contest
     Safety Officer - Motorcycle safety programs and Safe Rider Skills program
     Road Captain - Towing Reimbursement program
     Photographer - Staff Photographer pin
•Conducts new member orientation
•Acts as the liaison between the chapter and the State Rally Committee

Treasurer
Responsibilities:
•Assists the sponsoring dealer and chapter director in upholding the “Annual Charter for H.O.G. Chapters”
•Collects chapter dues (no more than $24 per member per year)
•Manages all chapter funds
•Oversees the preparation of chapter federal, state and local tax returns
•Reports financial transactions to members monthly
•Submits the annual financial statement to H.O.G. (by January 31)
•Ensures that any charitable contributions are managed according to H.O.G. guidelines
•Maintains a running comparison of current year chapter finances with prior year chapter finances for presentation at Annual Meeting

Secretary
Responsibilities:
•Assists the sponsoring dealer and chapter director in upholding the “Annual Charter for H.O.G. Chapters”
•Oversees the administrative needs of the chapter
•Keeps minutes of all chapter meetings, including “Annual Chapter Business Meeting”
•Ensures that all insurance requirements are met
•Ensures that chapter members have current national H.O.G. memberships
•Ensures that the most current officer and chapter address information is on file with H.O.G.
•Maintains annual Chapter Membership Enrollment Form and Release on file for each member
•Submits the following forms/reports to H.O.G.:
     H.O.G. Chapter Charter Application (once a year, by January 31)
     Other reports and forms as requested
•Obtains, files and maintains records of all insurance forms, including release and injury report forms
•Administers the annual chapter business meeting
•If chapter is incorporated, submits corporate state annual report to proper state office (or chapter attorney)

Activities Officer
Responsibilities:
•Assists the sponsoring dealer and chapter director in upholding the “Annual Charter for H.O.G. Chapters”
•Oversees the administration of chapter events
•Recruits and instructs volunteers for chapter activities
•Suggestion: Survey chapter members on the types of activities that interest them, and ask if they are willing to volunteer.
     If and when those activities are held, notify the members who showed a special interest
•Ensures that all insurance concerns and requirements are met for chapter events
•Oversees the collection of appropriate release forms for chapter events
•Assists the director and Secretary with the implementation of the Risk
•Management program, including procurement of insurance and release forms

Ladies of Harley® Officer (LOH)
Responsibilities:
•Assists the sponsoring dealer and chapter director in upholding the “Annual Charter for H.O.G. Chapters”
•Encourages women members to take an active part in the chapter
•Answers questions about the Ladies of Harley program
•Informs members of LOH benefits and activities
•Coordinates LOH chapter activities

Road Captain
Responsibilities:
•Assists the sponsoring dealer and chapter director in upholding the “Annual Charter for H.O.G. Chapters”
•Assists in planning routes for chapter rides
•Educates chapter members about the Towing Reimbursement Program
•Assists in keeping the chapter informed of all H.O.G. programs
•Educates chapter members about group riding techniques
•Informs chapter members of any hand signals used by the chapter on group rides
•Assists in obtaining signed release forms for chapter rides
•Acts as a guide for organized chapter rides

Editor
Responsibilities:
•Assists the sponsoring dealer and chapter director in upholding the “Annual Charter for H.O.G. Chapters”
•Authors, edits and facilitates the distribution of chapter publications, including the chapter newsletter
•Presents any chapter publications (written, electronic, oral, etc.) to the sponsoring dealer for approval prior to their use
•Organizes and assembles written material for the chapter
•Submits chapter events to Hog Tales ® for publication
•Submits chapter suggestions to the Chapter Officer News ®
•Informs chapter members of chapter activities by printing them in the chapter newsletter
•Promotes H.O.G.’s fun, family-oriented philosophy in all chapter publications
•Sends a copy of all publications to the H.O.G. office
•The Editor may:
     Select information from the Chapter Officer News, Hog Tales and Enthusiast ® and reprint it      in the chapter newsletter.

Safety Officer
Responsibilities:
•Assists the sponsoring dealer and chapter director in upholding the “Annual Charter for H.O.G. Chapters”
•Provides Motorcycle Safety Foundation information to members
•Educates members about the Safe Rider Skills program
•Assists the Road Captain in planning routes for chapter rides
•Assists the Road Captain in educating members about group riding techniques
•Assists the Road Captain in informing chapter members of any hand signals used by the chapter
•Assists in the collection of signed release forms
•Schedules various safety classes through out the calendar year

Photographer
Responsibilities:
•Assists the sponsoring dealer and chapter director in upholding the “Annual Charter for H.O.G. Chapters”
•Takes and organizes chapter photos for chapter publications, Hog Tales and a chapter history album
•Submits chapter photo to Hog Tales when requested
•Expected to be at most of the rides/events and submit pictures for web page publications

Advertiser
Responsibilities:
•Assists the sponsoring dealer and chapter director in upholding the “Annual Charter for H.O.G. Chapters”
•Searches and finds advertisers for the monthly newsletter.
•Welcomes new advertisers.
•Collects Monies from said advertisers

Web Master \ Email Officer
Responsibilities:
New position TBA

Sunshine \ Welcome
Responsibilities:
•Assists the sponsoring dealer and chapter director in upholding the “Annual Charter for H.O.G. Chapters
•Welcomes new members at rides, events and meetings
•Announce new members at general meetings and keep track of birthdays
•Run the 50/50 at all functions and events with LOH
•Keeps track of sick or injured members and responds with card or gift